Document management for the small office

Search and Ye Shall Find

LogicalDOC has a powerful search function for quickly finding documents; users can access this in the Search tab top left in the program window. The software automatically indexes documents it has loaded or scanned based on internal algorithms.

If you type a search term in the input field in the search mask on the program window's left and then click on the magnifying glass icon to the right of it, the DMS searches the current collection and displays a tabular list of the results (Figure 7). Scores show the relevance of each document with respect to the search term as a horizontal bar.

Figure 7: The LogicalDOC search function works very accurately, thanks to sophisticated algorithms.

In the results list, you can add more filters, if needed. To perform a more in-depth search, select the Search in current hits option and enter a further search term. On the right in the table, the DMS then displays the documents that match all search terms with a new score bar. These can be viewed or edited in a right-click context menu.

LogicalDOC supports users searching for documents with other features in addition to the full-text search: Both tags and various document-specific parameters, including the language setting, also act as search parameters. In the Folders selection in the left-hand pane, you can also apply the search function to folder structures. Additionally, you can store your search criteria for repeated searches to avoid having to re-enter all the options.

Dashboard

LogicalDOC also offers a dashboard that gives the user an overview of their activities, details of their used documents, and the workflow. The latter includes interactions with other users on the intranet, and there is also a calendar function and a task manager.

Paperwork

The Paperwork [9] DMS program, released under the GPLv3, is an exception to the rule, because there is only one variant available. The modular application is written in Python and has both a scanner and an OCR connection; again this module relies on free software. Paperwork is a complete solution for digitizing, tagging, and archiving documents. In terms of requirements, the system is designed for use on single workstations. It requires a scanner that works with Sane [10] and needs Tesseract OCR with the corresponding language modules.

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