Bookkeeping the FOSS way
Simple vs. Split Transactions
Each transaction that takes place in GnuCash splits at least two ways. This usually just involves a current account and a single remote account. This is known as a "simple" transaction.
However, there are times when your incoming transactions may be divided in numerous ways, and in GnuCash these are known as "split" transactions.
As most of our expenses are taken out of our salary, it is safe to say this is where the majority of split payments occur. If this is the case, start in your Income | Salary account and not it in your Checking account as you have been doing for the rest of your expenses.
Double-click on Salary, and enter description and salary amount. Before finalizing this entry, select Split from the top of the screen. Fill in the Transfer section but do not press Enter. Click Tab until you reach the next row and add your next split entry. Continue this until you are finished splitting your paycheck.
Other Features
GnuCash is extremely feature rich, so much so that the application guide runs to almost 300 pages. Although we can't provide a complete list here, some extra features caught our attention.
GnuCash can import transaction data from the SWIFT network and other international banking institutions. Currently the software supports files in QIF, OFX/QFX, CSV, MT940, MT942, and DTAUS formats. Just go to File and Import to start the process.
GnuCash also has a very handy loan repayment calculator which can add these payments into your account. It can be used to calculate payment periods, interest rates, the present value, periodic payments, and future values.
Another useful feature is GnuCash's reporting function, which allows you to display numerous transactions in a variety of formats. There are several commonly used reports, which can be customized to suit your needs. However, if you feel these are insufficient, you can create your own custom reports.
Summing Up
The main advantage of GnuCash is that it builds upon layers of complexity. Users with little or no bookkeeping experience can use the simple setup wizard to create main accounts, sub-accounts and enter their transaction data within minutes. The GnuCash project's open source nature may also provide some reassurance to business owners who worry about trusting their financial data to private companies that can go bust at any time. Although we focused on the Linux version of GnuCash, the software is cross platform, meaning that financial data can be shared across operating systems, though perhaps not quite as easily as with a cloud-based finance platform like Sage. As the GnuCash website notes, although the program does come bundled with various flavors of Linux, they don't always include the latest version. Make sure to follow the instructions in the Installing GnuCash section to enjoy all the latest features.
Infos
- Download GnuCash: https://www.gnucash.org/download.phtml#distribution
- GnuCash Tutorial and Concept Guide: https://code.gnucash.org/docs/C/gnucash-guide.pdf
« Previous 1 2 3
Buy this article as PDF
(incl. VAT)
Buy Linux Magazine
Subscribe to our Linux Newsletters
Find Linux and Open Source Jobs
Subscribe to our ADMIN Newsletters
Support Our Work
Linux Magazine content is made possible with support from readers like you. Please consider contributing when you’ve found an article to be beneficial.
News
-
So Long Neofetch and Thanks for the Info
Today is a day that every Linux user who enjoys bragging about their system(s) will mourn, as Neofetch has come to an end.
-
Ubuntu 24.04 Comes with a “Flaw"
If you're thinking you might want to upgrade from your current Ubuntu release to the latest, there's something you might want to consider before doing so.
-
Canonical Releases Ubuntu 24.04
After a brief pause because of the XZ vulnerability, Ubuntu 24.04 is now available for install.
-
Linux Servers Targeted by Akira Ransomware
A group of bad actors who have already extorted $42 million have their sights set on the Linux platform.
-
TUXEDO Computers Unveils Linux Laptop Featuring AMD Ryzen CPU
This latest release is the first laptop to include the new CPU from Ryzen and Linux preinstalled.
-
XZ Gets the All-Clear
The back door xz vulnerability has been officially reverted for Fedora 40 and versions 38 and 39 were never affected.
-
Canonical Collaborates with Qualcomm on New Venture
This new joint effort is geared toward bringing Ubuntu and Ubuntu Core to Qualcomm-powered devices.
-
Kodi 21.0 Open-Source Entertainment Hub Released
After a year of development, the award-winning Kodi cross-platform, media center software is now available with many new additions and improvements.
-
Linux Usage Increases in Two Key Areas
If market share is your thing, you'll be happy to know that Linux is on the rise in two areas that, if they keep climbing, could have serious meaning for Linux's future.
-
Vulnerability Discovered in xz Libraries
An urgent alert for Fedora 40 has been posted and users should pay attention.