Productivity Sauce

Imagine how much time you could save if you had a tool that could help you to avoid typing static text like "Kind regards" or your address. Like the idea? Then you'll most certainly appreciate the Autokey text expanding utility. The current version of Autokey is distributed as a tarball archive, and it requires a few additional Python packages: python-gamin, python-xlib, and python-configobj. On Ubuntu-based distros, you can install them using the following apt-get install command:

sudo apt-get install python-gamin python-xlib python-configobj

Download and unpack then the Autokey archive, move the resulting directory into your home folder, and use the autohot.sh script to launch the application:

sh ./autokey.sh

Autokey sports a rather simple two-pane interface. The Folders and Phrases pane allows you to group text snippets, or phrases, into folders. By default, Autokey contains two folders: My Phrases (with the Addresses subfolder) and Tray Phrases. You can, of course, add your own folders and subfolders using the File -> New Top-Level Folder and File -> New Folder commands.

To create a new phrase, select the folder you want and choose File -> New Phrase. In the right pane, give the phrase a descriptive name in the Phrase Description field and enter the desired text in the Phrase Contents field. Next you have to specify a trigger which inserts the given phrase. If you tick the Show in tray menu check box, the phrase becomes accessible via Autokey's tray menu. Another option is to specify an abbreviation for the specific phrase, so when you type, for example, "addr", Autokey replaces it with the related phrase. To do this, tick the Use an abbreviation check box and enter the desired abbreviation in the Abbreviation field. Alternatively, you can specify a keyboard shortcut that triggers the phrase. Switch to the Hotkeys section, tick the Use a hotkey check box, and define the desired hotkey. In addition to that, you can set up a window filter to trigger the phrase only in a specific application. For example, if you want to use the phrase only when you work in OpenOffice.org Writer, you can specify the .* - OpenOffice.org Writer filter in the Window Filter section. Besides conventional text snippets, Autokey allows you to specify so-called macros which can insert the current date and time or execute a shell command.

The Folders and Phrases pane also contains the default Tray Phrases folder. As the name suggests, all phrases in this folder appear in the Tray Phrases menu in the tray icon. Finally, to make it easier to quickly find the phrase you want in the Folder and Phrases pane, there is also the Search field. Using it, you can find the phrase by its title and description, or by its abbreviation.

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